HealthyEmail Tools

Fully understanding HIPAA and other regulatory requirements for electronic communication of protected health information can be a daunting task. The regulations are complex and can be difficult to understand. HealthyEmail offers educational materials and examples of best practices to guide you in creating your own secure email environment. This section currently includes:

Email and the Clinical Practice, a Primer

This HealthyEmail Primer for physicians and their staffs helps you to understand the requirements, risks and opportunities of using email and provides our recommendations on policies and procedures that will help get you started.

HealthyEmail Overview

This Overview details the physician outreach program.

Sample Consent Forms

We've created sample forms based on the policy and procedural recommendations we make in Section 4 of the Primer. Choose among the three options below for the one that is most appropriate for your practice.

Sample Business Card Communication

Stamp the back of your business or appointment cards with the guidelines for email. Contributed by Board member Daniel Z. Sands, M.D, M.P.H.

Email Signature Line

Email signatures are provided to remind patients of the importance of privacy and that email is to be used only for non-emergency messages. Your contact information also appears at the close of every email.

Sample Patient Communication

Patient education brochures give your patients an overview of the "do's and don'ts" of communicating with you via email. Coming Soon from HealthyEmail.

Posters for your waiting room to help educate your patients. Coming Soon from HealthyEmail.